Wednesday, May 21, 2014

City of Louisville Rescinds Initial Debris Removal Contract Approval - Approves Another

City of Louisville officials had a full agenda in their regularly scheduled meeting on Tuesday night (May 20) however debris removal was the focus of attention.

In a special meeting on Monday, May 19, the City approved a contract with locally based 4D Construction in partnership with Southern Debris Removal based in South Carolina. The agreement was approved by the Board of Aldermen but was not signed.

Further legal review on Monday and into the day on Tuesday revealed that the proposal submitted by the partnership did not properly meet the requirements of the RFP (Request for Proposals). The RFP presented to all bidders requires that the primary contractor be a Mississippi Licensed Contractor.

The proposal submitted by the bidder clearly states in the body of the proposal that Southern Disaster Recovery (SDR) is the primary contractor with the local firm 4D as a sub-contractor. SDR does not have a Ms Contractors License.

After discussion and legal counsel, the City of Louisville voted to rescind the initial approval of the 4D and SDR proposal.

Proposals are scored upon a point system and the next highest scored proposal submitted was from Hensley R. Lee (HRL) Contracting, Inc of Picayune, Ms. After review, the Board of Aldermen voted to approve HRL for debris removal.

WWN learned that the City chose to stick closely to the originally provided RFP requirements due to the number of bidders and the issue of fairness in the bidding process. Failure to follow those requirements or to issue a variance for those requirements could have led to possible litigation.

Representatives from HRL were present at the Tuesday night meeting and without any other unforseen delays, debris removal in the City of Louisville could still begin sometime this week.